Many companies are looking for insight and guidance on how to cut overheads in today’s tough economy.

At the same time, they need to find ways to boost productivity and gain a return on assets, whilst ensuring that they stay secure and compliant.

The challenge is that these goals are usually at odds. Boosting productivity usually requires capital expenditure, while cutting expenses means harming productivity – security and compliance are very often ignored or take a back seat.

Every so often a strategy appears that allows you to cut expenses without negatively impacting productivity, allowing you to be completely secure and compliant. This is all possible by optimising your office print environment and reviewing your document management and destruction processes.

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The Prism MDS healthcheck

We’ll conduct a free no obligation comprehensive evaluation of your print environment, document infrastructure and workflows.

INCREASE EFFICIENCY, SECURITY AND COST

WHAT IS PRISM MANAGED DOCUMENT SERVICES (MDS)?

Our managed document service will optimise your document output, provide full service and support, right through to managing ‘end of life’ document disposal and destruction.

The start of the process could be as simple as managing consumables or providing a central contact point for all printer/MFD queries, progressing to the more complex task of a complete systems refresh to replace hardware, implement software designed to track, monitor and record output and manage all aspects of the hardware’s service and support needs.

We are an independent document management provider with local and national capabilities, trading in a transparent and ethical way and supported by an in-house team who have extensive knowledge and understanding of the document management sector.

Ongoing investment in our own in-house help desk, external account management and on-site support further demonstrates our commitment to providing our customers with an unrivalled level of customer service.


WHEN IT COMES TO DOCUMENT MANAGEMENT, MOST COMPANIES HAVE FIVE MAJOR PAIN POINTS THAT THEY WISH TO ADDRESS:

ASSESS AND OPTIMISE - the Prism MDS health check. Our account management team will conduct a free no obligation comprehensive evaluation of your print environment, document infrastructure and work flows – we call this the Prism MDS health check. The Prism MDS health check process will allow us to gain an understanding of the types of documents produced and will give you an accurate baseline of your current print expenditure.

SECURE AND INTEGRATE
Once we have an understanding of your current print estate vs your actual print needs we will present a design which allows a transition from your current state to your ideal future state. We’ll also help connect everything to your IT environment in a secure and compliant way. This is when we’ll activate secure printing from mobile devices and take over the responsibility of managing your print servers and print queues.

AUTOMATE & SIMPLIFY
Sit back and relax while we manage the day-today operations of your print and document infrastructure. Through ongoing data collection, review and analysis we’ll help you continue to improve productivity and the end user experience. We’ll even help you to automate paper based processes and manage the secure destruction of ‘end of life’ documents with our on-site and off-site secure shred services.

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WE WORK HARD TO PROVIDE OUR CUSTOMERS WITH TRANSPARENCY AND FLEXIBILITY

When we are at the design stage and we have presented our recommendations, our approach is to provide transparency through our contract options and methods of financing, from a fixed periodical lease cost to pay as you print costs - it’s as easy as...

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Once we agree on the best contract and service option for your business, we have the flexibility to implement, deliver and install the new contract within a time scale that works for everyone.


THE PRISM MDS ‘HEALTH CHECK’

ENGAGE WITH US SO WE CAN PROVIDE YOU WITH A FREE NO OBLIGATION AUDIT OF YOUR EXISTING DOCUMENT OUTPUT AND INFRASTRUCTURE.

What are the benefits of the Prism MDS health check:

  • Identify your current assets, liabilities and service contract costs

  • Get sound advice from industry experts

  • Quickly identify areas of improvement

  • Build a sustainable platform that will future proof your business

  • Understand the true financial benefits that could be available to your business

  • Be secure in knowing that you will have a controlled document environment

THE PROCESS:

The Prism MDS health check is presented back to you in a structured format designed to clearly show all the recommendations, savings and improvements we are able to put forward.

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DO YOU KNOW HOW SAFE YOUR CORPORATE INFORMATION IS?

We offer a series of on-site and off-site secure document destruction solutions that take the risk and hassle out of the whole ‘end of life’ document destruction process.

Using the latest environmentally friendly Euro compliant vehicles, our mobile on-site secure shredding solution ensures that your company’s confidential and private materials remain secure and no information can be compromised once it leaves your premises. Documents are cross-cut shredded in one of our specialist vehicles at your premises.

A Certificate of Destruction is provided after every shred and all shredded paper is recycled. We also provide a regular scheduled shred service where we will provide a range of secure lockable containers for your office which will hold your confidential documents securely in line with the Data Protection Act good practice guidelines. If your needs are smaller we can also provide secure shredding sacks or work with the existing shred storage units that you may already have in place.

We will provide a Certificate of Destruction enabling full traceability and accountability in line with the Data Protection Act. All documents are shredded to BSIA standard EN:15713:2009 level 4 / BS8470 level 4.Once the shred service is complete your shredded documents will be taken away to be recycled.